Members of ASPT are invited to submit long monographs and revisions to SYSTEMATIC BOTANY MONOGRAPHS. Each paper will constitute a separate volume and must be at least 50 printed pages long. Acceptance of papers for publication will depend on merit as judged by each of two referees. Members of ASPT are not required to pay page charges (except for color work); all others will be charged $50 per page (color work is billed separately). Authors are encouraged to contribute toward the cost of publishing their papers and will be assessed charges for extensive alterations in proof. An editorial fee may be necessary for typographically difficult papers.
Authors are encouraged to consult the editor for assistance with any aspect of manuscript preparation and should see recent volumes of SBM for a general idea of SBM format. For other matters of form or style, consult A Manual of Style, 12th ed. rev. (1969, Chicago: Univ. Chicago Press). Exceptionally, departure from these guidelines may be justified. Send completed manuscripts with the $20.00 editorial fee to David Johnson, Department of Botany-Microbiology, Ohio Wesleyan University, Delaware, OH 43015, USA; e-mail: firstname.lastname@example.org; telephone: 740-368-3505; fax: 740-368-3999.
A mandatory processing fee of U.S. $20.00 must accompany each manuscript submitted. Should the paper be rejected, $10.00 will be returned to the author. Checks and Money Orders should be made payable to the American Society of Plant Taxonomists. Credit Cards are also accepted (VISA, MasterCard, American Express, Discover); supply account number and expiration date. Contributors should adhere to the following guidelines; manuscripts not so prepared may be returned for revision prior to review.
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TEXT. Submit all manuscripts, including review copies of illustrations, in duplicate. Do not send originals of illustrations; they will be requested after the manuscript is accepted. Use standard 8 1/2 by 11 inches (ca. 21.5 by 28 cm) paper of good quality. Use only one side of the paper. Underline words instead of using italics. Double space all manuscripts throughout, including all parts of title, authors' names and addresses, abstract, text (including heads and keys), acknowledgments, literature cited, appendices, tables (separate from text and with heading beginning first page of each), index to numbered collections examined, figure captions (consecutive paragraphs on one or more pages separate from figures themselves), and index to scientific names. Consult "Authors of Plant Names" (Brummitt, R. K., and C. E. Powell, eds., 1992. Kew: Royal Botanic Gardens) for abbreviations of names of authors cited in the text; however, spell out names of authors (except L., DC., and H. B. K.) in the synonymies. Arrange parts of manuscript in order just listed. Number each page and include author's name on each. Provide margins of 1 inch (2.5 cm) or more all around the typed pages and illustrations. Avoid footnotes. Make table headings and figure captions self-explanatory, not merely descriptive. Use S. I. (metric) units for all measures, unless quoted. Use indented format for keys.
The page in SYSTEMATIC BOTANY MONOGRAPHS is 7 by 10 inches (ca 18 by 25.5 cm). The printed area of a page (excluding running heads) is ca 5 by 7 inches (ca 13 by 19.5 cm). In general, two double-spaced pages of pica typescript will reduce to approximately one printed page. For sections that will be set in 8 point type (abstract, keys, citation of specimens, tables, acknowledgments, literature cited, appendices, indices), estimate that three double-spaced pages of pica typescript will reduce to approximately one printed page. Use tables only when essential. Plan tables and illustrations carefully to be informative without wasting space.
For treatment of species in the section Taxonomy follow this outline: synonymy, description, phenology, distribution, representative specimens or additional specimens examined, discussion. Arrange synonymies in paragraph style. Number the species and list varieties or subspecies by lower case letter, e.g., 1. Planta glabra; 1a. Planta glabra var. glabra; 1b. Planta glabra var. alba. In the synonymies list only validly published names; names not validly published may be listed in a section "Doubtful and Excluded Names" to follow immediately the last species treatment. Do not included misapplied names; if they are of particular interest mention them in the species discussion. Abbreviate titles of serial publications according to "Botanico-Periodicum-Huntianum" (Lawrence, G. H. M., et al. 1968. Pittsburgh: Hunt Botanical Library). Consult "Taxonomic Literature" (Stafleu 1967; Stafleu & Cowan 1976, 1979, 1981, 1983, 1985, 1986, 1988; Stafleu & Mennega 1992, 1993) for abbreviations of book titles and other bibliographic details. References cited only as part of nomenclatural matter and not elsewhere are not included in Literature Cited. For each basionym cite the type collection and the herbaria where deposited, e.g.: "TYPE: BRAZIL. Mato Grosso: ca 12 km ENE of Barra do Garças, ca. 840 m, 6 May 1973, Anderson 9831 (holotype: UB!; isotypes: MICH! NY!)." The citation of specimens other than types should include locality, collector, collector's number (or date if without number), and the herbaria where deposited. List collections studied under "Additional Collections Examined"; list collections alphabetically within a political unit (state, department, province). Other data, such as phenology, elevations, and habitats, are usually better summarized in a paragraph in the text. When many specimens were examined, only representative specimens should be cited; however, the remaining specimens should be included in the Index to Numbered Collections examined. Use "Index Herbariorum" for designations of herbaria (8th ed.; Regnum Veg. 120; Holmgren, P. K., et al. 1990).
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ILLUSTRATIONS.For best reproduction of photographs, design originals for reproduction without reduction. In composite blocks, abut edges of adjacent parts; white dividing lines will be added by the printer. For line drawings use black waterproof drawing ink; do not use felt-tip marker pen or pencil. Do not combine photographs and line-drawings in single illustrations or blocks. Avoid making line-drawing originals greater than 10 inches (25.5 cm) wide or 14 inches (35.5 cm) high. Coordinate sequence and numbering of figures (and of tables) with order of citation in text. Try to explain all scales and symbols in figures themselves, not in captions. Include reference to latitude and longitude as well as a legend in each map. Indicate in the margin of the text where tables and figures should be inserted. For detailed advice, consult "Botanical Illustration" (Holmgren, N. H., & B. Angell, New York Botanical Garden, 1986).
For best results submit originals of figures with the revised text; however, illustrations may also be provided in electronic format (TIFF's, Illustrator). Photographs should be scanned at 300 ppi and line drawings at 1200 ppi. Color plates must be paid for by the author(s).
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REPRINTS. Each author will receive one free copy of the published monograph. Proofs and order forms for additional copies will be sent to the author by the editor, and are to be returned to the editor.
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SPECIAL NOTE. During the preparation of a long manuscript, it is not uncommon to add and delete items; as a result of such changes various parts of the manuscript may no longer agree with each other. The most frequently overlooked points are listed below. Authors are advised to check the final draft against this list before submitting the paper to the editor.
1. Are the leads of the key(s) parallel?
2. Does the information given in the key(s) agree with that in the descriptions? Working the descriptions through the key(s) is a good way to catch discrepancies.
3. Are the descriptions strictly parallel?
4. Is each illustration cited in the text?
5. Do the distribution maps agree with the ranges given in the text?
6. Are all references cited in the text listed in Literature Cited? Are all entries in Literature Cited mentioned in the text?
7. Are all scientific names cited in the manuscript (not only those in the section Taxonomy) listed in the Index to Scientific Names?
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[Authors may want to consult also some guidelines on preparing a monograph, which were originally composed for a graduate-level course.]